INBOX CLUTTER
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Business Computing Tips

By K&K Fainges kfainges@...



Ever tried to find an email in your inbox and not been able to find
it?

This can happen a lot, especially if you are the sort that keep
emails rather than deleting them.

One way to keep the clutter down is to be relentless, delete them all
as you read them. But there are emails we all want to keep.

You can save them to your hardrive in another folder by clicking on
the email and then going to FILE and then SAVE, but it is a lot
easier to add new folders within Outlook and store them there.

First, make the folder. Go to FILE => NEW => FOLDER. Type a name in
the top box, something that makes sense like "Jokes". Then click on
where you want the folder to go. I recommend Local Folders, that way,
they all appear in alphabetical order.

Now, to move an email to that folder and out of your inbox. Right
click on the email and left click on the words MOVE TO FOLDER. Then
left click on the folder you want to move the email to. If you can't
see all the folders, click on any plus signs next to the folder
names. Your folder should then show up.

To read an email in a folder, go to VIEW => GO TO FOLDER and click on
the folder you put the email in. Then it works just like normal.

If you have the folders visible on the screen all the time, all this
becomes even easier. You can move emails just by clicking on them and
dragging them into the folder, and open the folder just by clicking
on it.

To add the folders to the things you can see, go to VIEW=>FOLDER BAR
(or folder list) Different versions of Outlook & Outlook Express put
this command in slightly different places, but if you can't see
FOLDER anywhere straight away under VIEW, look for LAYOUT first, then
that should give you the FOLDER option.

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Please feel free to pass it on to your friends, just let them know I
wrote it.

Karen Fainges holds a Bachelor of Business, and a Grad. Cert of
Vocational and Educational Training. All this is nice but it's the 14
years of having to make sales or starve that makes her think she has
really learnt what does and doesn't work. A tutor for all ages, she
specialises in helping people get started on the long road to
technology.

"It has to be practical, it has to be cheap, and it has to work."