Business Computing Tips

By K&K Fainges kfainges@...

This is the third section on View. The first can be read at
http://www.users.bigpond.com/sagatech/view.html and the second at
http://www.users.bigpond.com/sagatech/view2.html.

Headers and footers allow you to put information into the top or
bottom margins of the page. You can type anything in, but mostly it
is used for things like page numbers and copyright information. When
you click on Headers and Footers, a toolbar will pop up (a long bar
with buttons on it.)

The first button is auto text. This has all the most common items
you'll want to add in. For example, say you want each page to give a
page number and also display the total number of pages, say page 1 of
3. Just click on the page x of y option and every page will
automatically have the correct page number and number of pages, even
if you add more pages in.

If you want to have the first few pages numbered differently from the
rest, say if you have an introduction and preface or something
similar, then you can do that too.

First, add a section break where you want the numbering to restart
(INSERT => BREAK =>. Then chose one of the options under the Section
heading, say NEXT PAGE.) Click on the third picture button along.
This is format page. Here you can change the format of the numbers,
say making it go i ii iii iv, instead of 1 2 3 4.

Then you can add which chapter it is. Each new chapter is made by
inserting another section break.

Below that is a check box that says either continue the numbering
(say from chapter 1 to chapter two, you would want the numbers to
keep going up) or start at. Here you can reset it to one. So the
first section can be formatted to read i ii iii, and then everything
thing from then can be reformatted to read 1 2 3 ...

You can swap between header and footer by scrolling down manually or
by hitting the 9th picture button, the one that looks like a piece of
paper with two yellow boxes on the side.

Feel free to experiment on a faked up document to see what
combinations you prefer.

The next command on the VIEW menu is footnotes. Similar to a footer,
it stays inside the main body of the document, but is normally in
smaller font. These are actually added with the INSERT command, so
this is just to look at them. It can make them easier to find though
as you go straight to them. Handy if you have forgotten where you put
them.

View Comments is the same. Comments are added in by a INSERT command.
They allow you to make notes on the document. It highlights the
section and lets you add ideas both as writing or by voice recording.
Viewing them, just lets you see what others have said, or remind you
of your own notes. Handy for adding, 'need to check dates here' and
similar.

Full screen is next on the VIEW menu. It allows you to strip off all
the tool bars rulers etc, and just see the document. Handy for
proofing. To get out of full screen, hit the CLOSE SCREEN button that
should appear or hit the ESC key on your keyboard (upper left corner.)

The lucky last VIEW command is ZOOM. This lets you adjust the size of
the writing on the page but only for reading it on the screen. It
will not change the print size when you print it out. To do that, you
need FORMAT=> FONT.

that completes the VIEW commands, next time INSERT.

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Please feel free to pass it on to your friends, just let them know I
wrote it.

Karen Fainges holds a Bachelor of Business, and a Grad. Cert of
Vocational and Educational Training. All this is nice but it's the 14
years of having to make sales or starve that makes her think she has
really learnt what does and doesn't work. A tutor for all ages, she
specialises in helping people get started on the long road to
technology.

"It has to be practical, it has to be cheap, and it has to work."