Business Computing Tips

By K&K Fainges kfainges@...

Last week, we cover the first INSERT commands. You can read these at
http://www.users.bigpond.com/sagatech/insert.html.

This K-tips we will cover the INSERT commands up to Footnote.

The next is INSERT=> PAGE NUMBERS. This command can also be found in
the VIEW =>HEADER AND FOOTER, but this command allows you to add,
just page numbers, quickly and easily. You can change where they
appear, whether they appear on the first page and, by clicking the
format button, how they look.

Page numbers were covered in depth at
http://www.users.bigpond.com/sagatech/view3.html.

INSERT=> DATE TIME allows you to insert the date, in a variety of
formats into your document. It becomes powerful when you tick
the 'UPDATE AUTOMATICALLY' box. This allows you to add the date to a
template and have it always appear as today's date.
(A hint here: if you do this, the new date will show up whenever you
reopen the document. It can make it hard to know when the document
was originally written, say for invoices etc. This problem is easily
solved by looking under FILE=>PROPERTIES. The date of creation and
modification are shown there.)

INSET => AUTOTEXT is a very powerful tool, so it will be covered in a
separate K-TIPS next time. Same with INSERT => FIELD.

INSERT => SYMBOL allows you to add all those strange symbols that we
use everyday like Ó. Simply INSERT=> SYMBOL then either double click
on the symbol you wish to add, or click once and hit the INSERT
button. You can also add short cut keys that allow you to just type
something to bring up that symbol like say Ctrl,Alt and C.

INSERT=>COMMENT allows you highlight areas and make comments either
written or spoken. You can make comment visible just to yourself, or
to others by hitting the down arrow next to the Comments From.

INSERT => FOOTNOTE, is a change to add footnotes or endnotes
automatically. Each time you wish to add a footnote, or an endnote
(the explanatory notes found at the bottom of the page or at the end
of the document respectively, just go up to INSERT and it will
automatically number them and format them, allowing you to just type
the details in. The good part about this is that if you add another
one in to where you have already typed, you don't need to go through
changing all the numbers.

To place the endnote at the end of a chapter or section, instead of
at the end of the document, just hit the OPTIONS button. Then hit the
little down arrow next to PLACE IN. The OPTIONS button also allows
you to restart numbering for different pages and sections. A new
section can be made by going INSERT => BREAK => SECTION (see the last
K-TIPS http://www.users.bigpond.com/sagatech/insert.html)



**********************************************************************

Please feel free to pass it on to your friends, just let them know I
wrote it.

Karen Fainges holds a Bachelor of Business, and a Grad. Cert of
Vocational and Educational Training. All this is nice but it's the 14
years of having to make sales or starve that makes her think she has
really learnt what does and doesn't work. A tutor for all ages, she
specialises in helping people get started on the long road to
technology.

"It has to be practical, it has to be cheap, and it has to work."