Business Computing Tips

By K&K Fainges kfainges@...

Every time you open up a new document in Word, Excel or any other
similar program, a great many things are decided before hand: what
type of font is used, how big it is, your margins, background colour,
spelling, the list goes on.

You can add more to that list. Say you want everything to start with
your company's details and have a disclaimer on the bottom. And the
font to be Ariel 14. Easy.

First set up the document exactly the way you want it, leaving blank
spaces for the things that will change (i.e. the actual wording of
the letter). To make sure the font will be what you want, highlight
the whole letter (EDIT - SELECT ALL) and change the font. That will
stop it changing back and forth on you.

The go to FILE, click on SAVE AS and down the bottom where is says
SAVE AS TYPE, click on the down arrow and chose TEMPLATE. Now type in
a name you will remember in the box next to FILE NAME and click on
SAVE.

Now the tricky bit. Finding it to use it again.

Whenever you want to use that template, open the program, say Word,
and click on FILE, then NEW (for those of us with the misfortune of
the expanding menu bars that mean half your commands keep
disappearing, you may have to click on the double arrows at the
bottom of the list first to find that option.)

Your template will be offered as one of the documents you can open.
Just double click on it or click once and hit OPEN.

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Please feel free to pass it on to your friends, just let them know I
wrote it.

Karen Fainges holds a Bachelor of Business, and a Grad. Dip of
Vocational and Educational Training. All this is nice but it's the 14
years of having to make sales or starve that makes her think she has
really learnt what does and doesn't work. A tutor for all ages, she
specialises in helping people get started on the long road to
technology.

"It has to be practical, it has to be cheap, and it has to work."