Business Computing Tips

By K&K Fainges kfainges@...

K-tips has already covered how to add attachments to emails you send,
(http://www.users.bigpond.com/sagatech/attachments.html) but what if
you receive one?

First thing is to be careful. Always make sure your virus scanner is
working and has scanned each email before you open any attachments.
Even items you are expecting can have picked something up from the
person sending them to you.

Opening these attachments is normally easy. Simply open the email up
completely. You will see the attachment as a separate little pic or
paperclip. Double clicking on the pic is normally the easiest way to
open it up.

But what if it opens it in the wrong program, or can't open it at all?

Then it is easiest to save the attachment to your computer by right
clicking on it and choosing SAVE AS. Then put it where you want it.

Putting it in the default folder for the program you want to use
makes it easier, (i.e. My Documents for Word, My Pictures for most of
the photo programs etc.) If you are not sure what the default folder
is, open up the program, go to FILE OPEN and see what is in the LOOK
IN box. You may have to hit the little down arrow next to that box to
see the full address..

Then open the program you want to look at the file in (say a photo
viewer) Then go to FILE and click on OPEN. You may need to change the
FILE TYPE to ALL FILES to see your file.

If your attachment is zipped (compressed) then right clicking on it
normal gives you the option to unzip it. If not, save the file first,
then open your zip program (Winzip, for example) and open it from
there.

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Please feel free to pass it on to your friends, just let them know I
wrote it.

Karen Fainges holds a Bachelor of Business, and a Grad. Cert of
Vocational and Educational Training. All this is nice but it's the 14
years of having to make sales or starve that makes her think she has
really learnt what does and doesn't work. A tutor for all ages, she
specialises in helping people get started on the long road to
technology.

"It has to be practical, it has to be cheap, and it has to work."