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>  Do you sign it and scan it, or do you just type it up on your
> computer and
>  submit it?

What I did was scan my signature and create a graphic file of that.
Then I inserted my signature into an invoice template. I then use this
template to create my invoices. When I submit an invoice, which is
usually by e-mail, it contains my scanned signature. So far, no one has
objected to that method. It sort of makes sense; after all, a fax
machine just sends a scan of a document (and signature), too.

Cheers,
Carol

[Non-text portions of this message have been removed]

On 1 Nov 2005, at 4:59 PM, Carol wrote:

>>  Do you sign it and scan it, or do you just type it up on your
>> computer and submit it?
>
> ... When I submit an invoice, which is
> usually by e-mail, it contains my scanned signature. So far, no one
> has
> objected to that method. ...

I just have a database form that I send, with no signature. After
all, when I get a bill from the phone company or the glass shop, it
doesn't have any signature, just the data about the business and the
products or services provided.

-*"*-.,,.-*"*-.,,.-*"*-.,,.-*"*-.,,.-*"*-.,,.-*"*-.,,.-*"*�
Ed Rush
Boise, Idaho
ed@...

This is a great idea, I think I will do the same, I don't see any reason to
send a fax, if this will work!  Thanks for the suggestion,
Bobbi

From: "Carol" <indexer@...>

>>  Do you sign it and scan it, or do you just type it up on your
>> computer and
>>  submit it?
>
> What I did was scan my signature and create a graphic file of that.
> Then I inserted my signature into an invoice template. I then use this
> template to create my invoices. When I submit an invoice, which is
> usually by e-mail, it contains my scanned signature. So far, no one has
> objected to that method. It sort of makes sense; after all, a fax
> machine just sends a scan of a document (and signature), too.
>
> Cheers,
> Carol
>
> [Non-text portions of this message have been removed]
>
>
>
>
>
> Yahoo! Groups Links
>
>
>
>
>
>
>

I only do it that way because a few clients have insisted that their
accounting dept. needs a signature on the invoice. So I do that with
all of them.

Cheers,
Carol

On Nov 1, 2005, at 9:38 PM, Ed Rush wrote:

>
> On 1 Nov 2005, at 4:59 PM, Carol wrote:
>
>>>  Do you sign it and scan it, or do you just type it up on your
>>> computer and submit it?
>>
>> ... When I submit an invoice, which is
>> usually by e-mail, it contains my scanned signature. So far, no one
>> has
>> objected to that method. ...
>
> I just have a database form that I send, with no signature. After
> all, when I get a bill from the phone company or the glass shop, it
> doesn't have any signature, just the data about the business and the
> products or services provided.
>
> -*"*-.,,.-*"*-.,,.-*"*-.,,.-*"*-.,,.-*"*-.,,.-*"*-.,,.-*"*�
> Ed Rush
> Boise, Idaho
> ed@...
>
>
>
>
>
>
> Yahoo! Groups Links
>
>
>
>
>
>
>
>
> _____________________________________________________
> This message scanned for viruses by CoreComm
>
>

The UC Berkeley Extension indexing course has two sections which are open on
an alternating basis. The section taught by Jan Wright has now closed and
the section taught by Sylvia Coates has just been reopened and is available
for student enrollment.

This award winning* six-month distance learning course does not have a set
start/stop date and accepts on-going student registrations.

The link to Sylvia Coates's section is:
http://explore.berkeley.edu/UCExt/courseview.asp?secid=517&value=related&action


*Recipient of the Distance Learning Community of Practice (DLCoPC) Award
from UCEA (University Continuing Education Association).  The DLCoPC Award
is made in recognition of innovation and quality of instruction. UCEA has
been dedicated to the advancement of continuing education since 1915.

I've never been asked for a signature. I send all my invoices via
email as attachments (Word files) when I send the index. So far, no
one has ever complained in any way except a few times when I've
forgotten to put in an invoice number (which I just make up anyway,
there's no order to it.)

Rae
________________________________
Rachel Rice, MA
Directions Unlimited (http://www.rachelrice.com)
    Freelance Indexing and Editing
Seven Cat Day Farm (http://www.sevencatday.com)

In the end, only kindness matters . . .  (from "Hands," by Jewel)

In a message dated 11/2/2005 7:28:13 AM Eastern Standard Time,
racric@... writes:

<...to put in an invoice number (which I just make up anyway,
there's no order to it...>

LOL! I love the nontraditional thinking. Makes my invoice number scheme  seem
soooooo boring and predictable.






[Non-text portions of this message have been removed]

On Nov 2, 2005, at 7:50 AM, indexlady@... wrote:

> LOL! I love the nontraditional thinking. Makes my invoice number
> scheme  seem
> soooooo boring and predictable.
>

What's your number scheme? I just use the year and then whatever
numbers pop into my head.  Maybe I should try to be more business-
like about it, but all I ever care about is easy retrieval of the
current year's invoices, or a particular year, should I ever need that.

Rae
________________________________
Rachel Rice, MA
Directions Unlimited (http://www.rachelrice.com)
    Freelance Indexing and Editing
Seven Cat Day Farm (http://www.sevencatday.com)

In the end, only kindness matters . . .  (from "Hands," by Jewel)

> What's your number scheme?

I know you were asking Dawn but I use the year, month, and day. So if I
billed something today the invoice number would be 20051102.

Heidi Blough

In a message dated 11/2/2005 8:06:50 AM Eastern Standard Time,
racric@... writes:

<...What's your number scheme?...>

Nothing elaborate. I started at 1100, and I add 3.

I use the Add 3 method because there have been times I do books  back-to-back
for the same editor, and it just looked funky sending them 1115  and 1116.
This is the Add 1 technique.

The Add 2 technique means I always would have either even- or  odd-numbered
invoices.

The Add 3 method solves both of these problems.

But, you bring up a good point about needing to go back to an  invoice--can a
person find it?

Part of this is an administrative issue about how we organize and use our
project files, either paper or electronic.

Using a Year system wouldn't add any value for me, because that's  not how I
save or retrieve project information. Only tax records.

When I have to look up invoice info, I'm usually dealing with a project
name/number assigned by the various publishing companies. Once I pull  that
project by name, the hardcopy invoice is right there. And the CD  inside each
folder
also contains the invoice file. So, I don't have to hunt  for it on my
computer.

So, really, how we number our invoices could be directly tied into how we
organize our projects. Never considered that.

Interesting.












[Non-text portions of this message have been removed]

In a message dated 11/2/2005 8:46:05 AM Eastern Standard Time,
listmail@... writes:

<...I use the year, month, and day...>

You're more organized than me. Sometimes, I sit down and just do 3 or 4
invoices at a time. I can get so "swamped", I put off invoicing until the 
"swamp"
drains.

However, I'm going to start like Bobbi does, and start invoices at the
beginning of a project.

And, I'd best get busy, because within the past hour, I just had 6 rush
books come in from different editors. No more "talk on the List time" for  me.








[Non-text portions of this message have been removed]

Rae asked about number schemes for invoices. I use my initials plus the date
(with zeros for numbers less than 10). Thus, the number on an invoice I send out
today would be krw110205.

Katharine R. Wiencke
editor and indexer
kwiencke@...

[Non-text portions of this message have been removed]

My invoice numbers look like this:

IP-2005-06

The first two characters tell me who the publisher is,
the middle part is the year, and the last two
characters are sequential for the number of invoices I
have sent them that year, so this would be the sixth
book I had indexed for this publisher this year.

Connie Binder, MLS
Freelance Indexing and Database Services
connie@...
http://www.conniebinder.com




__________________________________
Yahoo! Mail - PC Magazine Editors' Choice 2005
http://mail.yahoo.com

I start with a job number. When I get a book to index, I assign a number,
starting with the year: 05-001 would be the first job this year. All the
files and paperwork associated with this number are kept together, and I
have a job sheet for each year that shows the publisher, editor's name,
date the project was received, and date it was completed. I also keep a job
sheet for each job, with more detailed information.

I use an ancient DOS invoicing program called One Person Office (which I
think first came out around 1988), that I have never found a good modern
substitute for, that uses this style of job number and creates an invoice.
If I have multiple invoices for a job (very rare), it appends an
alphabetical designation: 05-01-A, and so forth.

One Person Office operates with a Contact List, which includes the names,
addresses, etc., for all the editors and companies I work for. It contains
a Notes section, where I can enter specific information like how much I
charged per page for a project, an editor's birthday (if we're close enough
that I might want to send a card), and any other work-related info that I
may want to know later. I can also code the names for various reasons:
everyone with an H gets a holiday card (the program compiles a mailing list
or mailing labels), everyone with a last job date earlier than, say, six
months ago can be made into a "call list" to see if there is anything
available, and so on.

Sonsie

racric@... writes: invoice number (which  I just make up anyway,
there's no order to it.)
--------------------
     I use a 6-digit system for numbering invoices with  the first 2 digits
representing the client and the last digit representing the  next number job.
For example, 140007 would be the seventh invoice to the client  with the "14"
prefix. For authors, which is usually a one-time occurrence, I use  the prefix
"15" for miscellaneous. I know Monday I was amazed to find the last  3-digits
on an invoice was 108, meaning it was the 108th job I've done for that  client.
     Jacqui

Jacqueline Brownstein
Freelance Indexing/Proofreading/Copyediting
_Jacqui519@..._ (mailto:Jacqui519@...)

Pretty far off-topic, but I thought some might be interested.

I was checking my current typing speed versus dictation speed and found this
online typing test at:

www.typingtest.com


Charles R. Anderson
P.O. Box 15642
Seattle, WA 98115-0642
(206) 527-5446
mailto:anderson@...
http://www.the-indexer.com
*****

Timekeep for Windows-the Indexer's Utility for Estimating, Projections,
Record Keeping, and more.
(www.the-indexer.com/timekeep.htm)

Webmaster:  http://www.indexersunlimited.org (The only association of
professional indexers in the U.S. with proven publishing experience.)

COOL!



[Non-text portions of this message have been removed]

****REMINDER****




You are invited to hear

Maria Coughlin, ASI President,

speak about ASI's Certificate Course

at our Fall meeting, November 10, 2005.


There will be ample opportunity to ask questions and discuss the
course
after Maria's introductory talk.


DATE                            Thursday, November 10

TIME                            6:00 p.m.

PLACE                          Editorial Freelancers Association
                                       71 West 23rd Street, Suite 1910
                                       New York, NY


~~~~~~~Refreshments will be served~~~~~~


Dinner at a popular restaurant will follow the meeting (optional)


RSVP           Barbara Chen
                         (646) 576-5076
                         bchen@...

I'm trying to figure out what to do with this project in the absence of
useful guidance from editor or publisher (don't ask), but the problem
is that the book consists of two very different kinds of content: one a
day-by-day diary by a single author and the other intros and notes on
that from several authors. I'm wondering whether maybe I should do a
concordance for the diary and index the rest----in effect, two indexes.
I've never seen a book like this in print, but some of you must have
encountered this kind of content. What would you recommend?

On Nov 13, 2005, at 12:41 PM, Richard Comfort wrote:

> I'm trying to figure out what to do with this project in the absence of
>  useful guidance from editor or publisher (don't ask), but the problem
>  is that the book consists of two very different kinds of content: one
> a
>  day-by-day diary by a single author and the other intros and notes on
>  that from several authors. I'm wondering whether maybe I should do a
>  concordance for the diary and index the rest----in effect, two
> indexes.
>  I've never seen a book like this in print, but some of you must have
>  encountered this kind of content. What would you recommend?

I've indexed books like that: diary entries, personal letters, and
commentary. The commentaries are straightforward. For the diaries, I
indexed names (and that can be tricky if only first names are given),
events, concepts (e.g., if the diary entry is about what's going on in
the world). I didn't index the trivia, e.g., "purchased 1 bolt of linen
at Marshall's, 26 cents." Many of the entries about friends can be
summarized under the writer's name as "relationship with (friend's
name)," much as you would do for a biography. In fact, I tend to treat
these kinds of books a lot like biographies or memoirs. I didn't create
separate indexes for the commentary and the personal stuff. That's not
necessarily wrong; I just didn't think of it. I'm not a big fan of
separate indexes, but if you think that's best for this book, go for
it.

Cheers,
Carol Roberts, indexer and copy editor
indexer@...
Shorewood, WI
http://RobertsIndexing.com
photography site: http://myweb.core.com/photos/indexer@execpc.com/Carol/
I am speaking in my capacity as an indexer and not in my capacity as
ASI secretary.
                        ❧ ❧ ❧ ❧ ❧ ❧ ❧ ❧ ❧ ❧ ❧ ❧ ❧ ❧
I'm not into working out. My philosophy: No pain, no pain. --Carol
Leifer
[No longer true! I now work out 5 times a week. How did that happen?]
I've tried relaxing, but--I don't know--I feel more comfortable tense.
--Hamilton cartoon caption.


[Non-text portions of this message have been removed]

I have a situation that I have not come across before.  My current index is on
psychobiology of physical activity - it really is very interesting.  I am almost
done with it, but keep going back to the first chapter.

The editor wants an average index, 3-5 entries per page.  The last 4 pages of
the 1st chapter contains nothing more than what each author of the book (there
are about 10) is going to explain in his/her part of the book.  I don't really
want to index these, as they don't say anything, just a review of what they are
writing about in the book.  But, how do I let 4 pages go by with no entries in
the index?  I wonder if I should list the author's names with a sub of "subject
overview" or something like that - I don't like that example, but am using it as
a suggestion, looking for some advice that I know will be forthcoming and very
much appreciated.

Thanks,
Bobbi


[Non-text portions of this message have been removed]

On Nov 13, 2005, at 4:04 PM, Bobbi Swanson wrote:

> The last 4 pages of the 1st chapter contains nothing more than what
> each author of the book (there are about 10) is going to explain in
> his/her part of the book.  I don't really want to index these, as they
> don't say anything, just a review of what they are writing about in
> the book.  But, how do I let 4 pages go by with no entries in the
> index?  I wonder if I should list the author's names with a sub of
> "subject overview" or something like that - I don't like that example,
> but am using it as a suggestion, looking for some advice that I know
> will be forthcoming and very much appreciated.

I usually do index that stuff. It may look like it's not terribly
substantive, but it often provides context for those topics. Rather
than indexing it under each author, I would index it under the
individual topics, either as "overview of" or just as a "loose"
locators with the main heading (depending on how you feel about having
loose locators when there are subs).

Cheers,
Carol Roberts, indexer and copy editor
indexer@...
Shorewood, WI
http://RobertsIndexing.com
photography site: http://myweb.core.com/photos/indexer@execpc.com/Carol/
I am speaking in my capacity as an indexer and not in my capacity as
ASI secretary.
                        ❧ ❧ ❧ ❧ ❧ ❧ ❧ ❧ ❧ ❧ ❧ ❧ ❧ ❧
I'm not into working out. My philosophy: No pain, no pain. --Carol
Leifer
[No longer true! I now work out 5 times a week. How did that happen?]
I've tried relaxing, but--I don't know--I feel more comfortable tense.
--Hamilton cartoon caption.



[Non-text portions of this message have been removed]

At 02:04 PM 11/13/2005 -0800, you wrote:

>I don't really want to index these, as they don't say anything, just a
>review of what they are writing about in the book.  But, how do I let 4
>pages go by with no entries in the index?

I usualy don't index these kinds of introductory remarks, but if you want
to, you certainly can. I also would not get too wrapped up in the idea of
3-5 entries per page being the average, and skipping a few pages of
insubstantial material. Chances are, your editor (and author) will not even
notice this "omission." If they do, you have a perfectly logical
explanation: the material wasn't important enough to index. (And yes, you
did have to read it to discover this, so don't even think about not
charging for those pages.)

Sonsie

Wow, thank you so much, Sonsie and Carol, for your quick reply - and to
Dawney for her off-list response.  I like all of these ideas,  I am going to
play around with combining the ideas that the 3 of you sent to me, and see
which "works" the best for this index.  I also like the suggestion you made,
Sonsie, that if I decide to not include this material, to charge for the
pages anyway, after all, as you said, I did have to read and analyze what
was there.

This publishing company is doing something that Elsevier does, and I LOVE
it - they put the references at the end of each chapter, instead of at the
end of the book - makes it so much easier to find the initials I need, or to
check on names in that chapter - I wish all books with lots of references
would have it formatted this way.

Hmmm, I did mention this to an editor at this publishing house, I wonder if
she took my idea to her boss, and they made this formatting change to their
books?  Probably not, but I can dream that I was responsible for this!
(sigh) such are the daydreams of an indexer that really needs to get to
work!

Thanks again,
Bobbi


----- Original Message -----
From: "Sonsie Conroy" <sconroy@...>
To: <indexersdiscussionlist@yahoogroups.com>
Sent: Sunday, November 13, 2005 2:21 PM
Subject: Re: [indexersdiscussionlist] author entries


> At 02:04 PM 11/13/2005 -0800, you wrote:
>
>>I don't really want to index these, as they don't say anything, just a
>>review of what they are writing about in the book.  But, how do I let 4
>>pages go by with no entries in the index?
>
> I usualy don't index these kinds of introductory remarks, but if you want
> to, you certainly can. I also would not get too wrapped up in the idea of
> 3-5 entries per page being the average, and skipping a few pages of
> insubstantial material. Chances are, your editor (and author) will not
> even
> notice this "omission." If they do, you have a perfectly logical
> explanation: the material wasn't important enough to index. (And yes, you
> did have to read it to discover this, so don't even think about not
> charging for those pages.)
>
> Sonsie
>
>
>
>
>
> Yahoo! Groups Links
>
>
>
>
>
>

Do a single index.

For a paragon of an index to a diary, see The Diary of Samuel Sewall,
1674-1729, Newly Edited from the Manuscript at the Massachusetts
Historical Society by M. Halsey Thomas (1973).  Its comprehensiveness
is beyond what can be produced without a team of research
assistants.  But its headnote -- which should be available in the
index-l archives -- discusses well the problems of indexing diaries
and their solutions.

One problem covered is handling incomplete names.  Where the person
was not identifiable, they indexed just the last name (Sewall never,
I think, referred to someone by just a first name), with a gloss for
context -- a la "Smith (drowned ferryman)".  If only the first name
is used in the diary and no last name can be recovered, it could be
indexed with a similar gloss.  Take advantage of the commentary and
notes.  For example, if the diary is well-annotated the notes should
identify everyone of interest.

If some commentary is in the form of notes on the same pages as the
diary, I suggest adding the note number to the locator.  I think it's
helpful to distinguish the diary author from the commentary in the index.

Carol Roberts' outline of what she includes sounds doable without
excessive research.  However, where she wrote
>Many of the entries about friends can be summarized under the
>writer's name as "relationship with (friend's name),"

I don't think I would index this, or other interactions of people
with the author of the diary, under a main head for him/her.  That
seems like a slippery slope which might lead to an excessive number
of subentries under the author.

Joel

At 11/13/2005 01:41 PM, you wrote:
>I'm trying to figure out what to do with this project in the absence of
>useful guidance from editor or publisher (don't ask), but the problem
>is that the book consists of two very different kinds of content: one a
>day-by-day diary by a single author and the other intros and notes on
>that from several authors. I'm wondering whether maybe I should do a
>concordance for the diary and index the rest----in effect, two indexes.
>I've never seen a book like this in print, but some of you must have
>encountered this kind of content. What would you recommend?

I've done three diaries, one on a rancher in northeast Texas that is
similar to your situation.  I went ahead and indexed all of the
material, but for the diary entries, I focused on categories that would
be of interest to historians and other outsiders, and had to decide
about how often to repeat stuff.  For instance, the diarist gave the
weather every day, but I only indexed for major storms.  The upshot is
that the terms per page statistic in the diary isn't as high as for the
introductory material, but I wouldn't say that I did a concordance.  I
also used the introductory material to provide terms that might have
been implicit in the diary entries.  The diarist could refer to some
regional or national event that affected him without giving it a proper
name, but the introduction would explain.  I would cite the term for
both the intro page and the diary page.

Joanne

Joanne Sprott
AfterWords Editorial Services
713-252-1945
PMB 113
9597 Jones Road
Houston, Texas 77065
joanne@... <mailto:joanne@...>
http://www.aweditorial.com



Richard Comfort wrote:

> I'm trying to figure out what to do with this project in the absence of
> useful guidance from editor or publisher (don't ask), but the problem
> is that the book consists of two very different kinds of content: one a
> day-by-day diary by a single author and the other intros and notes on
> that from several authors. I'm wondering whether maybe I should do a
> concordance for the diary and index the rest----in effect, two indexes.
> I've never seen a book like this in print, but some of you must have
> encountered this kind of content. What would you recommend?
>
>
>
>
>
> SPONSORED LINKS
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On Nov 14, 2005, at 8:55 AM, Joel S. Berson wrote:

>  Carol Roberts' outline of what she includes sounds doable without
>  excessive research.� However, where she wrote
>  >Many of the entries about friends can be summarized under the
>  >writer's name as "relationship with (friend's name),"
>
>  I don't think I would index this, or other interactions of people
>  with the author of the diary, under a main head for him/her.� That
>  seems like a slippery slope which might lead to an excessive number
>  of subentries under the author.

That's true, for biographies as well as diaries. I typically include
only the closest relationships as subs. Most of the personal names
appear only as main headings.

Thanks for the tip about the Sewall diary; I'm going to look for that.
I can always learn more.

Cheers,
Carol


[Non-text portions of this message have been removed]

Thank you all for your *very* helpful suggestions. I will hie myself
over to the library this morning to look up the Sewall book.

The other thing I'm wrestling with here is what to do about the
diarist himself. An index to an earlier edition devoted well over 1/4
of all entries to the author of the diary (a kind of very detailed
table of contents), including several lists of 25-30 unlabelled
locators which are, to my mind, useless. Clearly, references to the
diarist in the various intros must be indexed. But doesn't it make
sense to go on the assumption that every entry in the diary itself is
in some sense "about" the diarist? And therefore an entry for "Smith,
Mary" would be automatically assumed to be an entry about the
connection between Mary Smith and the diarist?

Also, see if you think this sounds reasonable: since the footnotes on
the text pages themselves are running (not numbered) and there is
much content in the endnotes (numbered), I thought I would use the
abbreviation "fn" (125fn, for example) after the page number to
distinguish the note from the diary content on the same page (125)
and use the CMS style of "256n25" to refer to note 25 on page 256.

The fact that this memoir is being re-published after decades of
inattention puts major pressure on the indexer, I think, to present a
really good and useful index (yikes!).

>  The other thing I'm wrestling with here is what to do about the
>  diarist himself. An index to an earlier edition devoted well over 1/4
>  of all entries to the author of the diary (a kind of very detailed
>  table of contents), including several lists of 25-30 unlabelled
>  locators which are, to my mind, useless. Clearly, references to the
>  diarist in the various intros must be indexed. But doesn't it make
>  sense to go on the assumption that every entry in the diary itself is
>  in some sense "about" the diarist? And therefore an entry for "Smith,
>  Mary" would be automatically assumed to be an entry about the
>  connection between Mary Smith and the diarist?

Yes. I think it's assumed in a book like that that all the entries are
about the diarist. So you should be able to have very little indexed
under the diarist's name. There are always a few things that don't
stand alone as main headings, such as the person's birth, death,
personality, etc. As for the distinction between what the diarist says
about him- or herself vs. what is said about him or her in the front
matter, I need a concrete example to think about. Suppose there's stuff
in the front matter about the diarist's involvement in the Civil War,
and there are also diary entries about the Civil War. I would index all
that under Civil War. I don't think it matters whether the info came
from the diarist or the editor. Do you have some examples that are
trickier than that?
>
>  Also, see if you think this sounds reasonable: since the footnotes on
>  the text pages themselves are running (not numbered) and there is
>  much content in the endnotes (numbered), I thought I would use the
>  abbreviation "fn" (125fn, for example) after the page number to
>  distinguish the note from the diary content on the same page (125)
>  and use the CMS style of "256n25" to refer to note 25 on page 256.

That makes sense to me. I would explain it in a head note, though.
>
>  The fact that this memoir is being re-published after decades of
>  inattention puts major pressure on the indexer, I think, to present a
>  really good and useful index (yikes!).

It sounds like a very challenging project, but also a lot of fun.
Enjoy! Keep us posted.

Cheers,
Carol Roberts, indexer and copy editor
indexer@...
Shorewood, WI
http://RobertsIndexing.com
photography site: http://myweb.core.com/photos/indexer@execpc.com/Carol/
I am speaking in my capacity as an indexer and not in my capacity as
ASI secretary.
                        ❧ ❧ ❧ ❧ ❧ ❧ ❧ ❧ ❧ ❧ ❧ ❧ ❧ ❧
I'm not into working out. My philosophy: No pain, no pain. --Carol
Leifer
[No longer true! I now work out 5 times a week. How did that happen?]
I've tried relaxing, but--I don't know--I feel more comfortable tense.
--Hamilton cartoon caption.


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